Performing an audit of a process or installation might be considered to be a relatively straightforward task. However, when many different assets, processes and people are involved, the audit management can become complex.
Inspect™ is the ideal tool for managing an entire audit program. It simplifies the whole audit process from the creation of the audit inspection criteria, writing the report, peer review, publishing of the report, right through to the management of the findings. It allows a team of people to interact in a way that would be impossible conventionally.
The measurement coordinator, responsible for managing the whole audit process, kicks off the process by creating the audit inspection criteria that details the scope of the audit, with the audit criteria either entered manually, through standard templates or from previous audit criteria.
Once setup, the lead auditor is notified of the new audit by email and appoints an auditor to implement it. Inspect™ emails this auditor with all the details needed to gain access to the audit so they can download it to their laptop.
Working offline, the auditor enters findings, comments and recommendations against each audit item. These findings can be supplemented with file attachments, including pictures, video and scanned documents.
As soon as the auditor returns from their site visit, the initial audit findings are transferred back to the Inspect server so the auditor and other members of the audit team can review the findings and add comments as required.
The final audit report is passed back to the lead auditor, who completes the process by making last minute alterations and adding covering comments as appropriate. Once fully satisfied with the content, the audit report is issued to all the parties involved.
The station manager receives a list of the audit findings that they must address and close out. Any outstanding findings that were not closed before the next audit will automatically be escalated and carried forward into the next report.
Inspect™ creates a secure interactive environment where auditors, audit managers and operations personnel can share key audit information in real time regardless of location.